Minset of Time Management

- Time is much more important than money.

- Time is the fundamental resource for money, love, family, friendship, and knowledge.

- Money can be earned back, time cannot.

- Money can be stored, time is lost in every second.

- Control time, control life.

 

Purpose of Time Management

- Feel a sense of accomplishment or happiness for the actions you do.

- I feel mentally-stable when things don't get done.

- Enjoying resting without feeling guilty.

 

Time Sensitivity

Like bookkeeping and calories counting, time needs to be counted to build time sensitivity, but there is one key difference.

Money can be saved for later use, but "time" must be used only in the present. If you don't make a choice now, it's a waste.

Benefits:

- You immediately know the weight of your efforts

- No amnesia about time

- You can set "working hours" more clearly in the future

- Have concrete data to reflect and review

- Have specific data for self-reward

 

Use different apps / Automation Tool to record the time usage of a week

Calendarist, BlockyTime, Webtime Tracker, Clockify, Tockler

 

Sacred Time

No matter what, no one can touch this daily sacred time.

When I say to someone, "Sorry, I really don't have time for this day." What that really means is that there is no other time to be scheduled besides sacred time.

"In fact, something valuable that you want to accomplish doesn't really need a lot of time to be done, they just need "you to really leave time to do it.

Once I entered the Sacred Time, I opened my daily "1-3-5 to-do list" and focused on the most important and valuable things at "1", or the necessary and important tasks at "3", and did them with all my might.

 

Quality Time

Time to make a conscious choice, no matter what I choose to do.

But this time is relatively focused on the thing that I choose to do.

And it's about a high-value goal that I'm focused on.

Just do one thing, don't get distracted.

 

1-3-5 To-Do Lists

It's all about keeping your daily to-do list to the following number, and arranging your list in order.

1 important task per day: Put in the most important task, such as spending six tomato hours today writing the first chapter of your year-end book.

3 medium tasks per day: If there are still important things that are about to become urgent, put in medium tasks first. If not, put in urgent but not important medium-sized tasks, such as writing a preface; if time allows, I will divide the three medium-sized tasks into three time slots, morning, noon and night, to have a work-life balance.

5 small chores per day: Put in small tasks that can be handled quickly in 30 minutes, maybe small tasks that are urgent but not important, or things that are not urgent or important but I want to do, such as running for 30 minutes.

 

Progressive Calendar

For those who are good at time management, they know exactly what their "time focus" is for the next few weeks, or even months (whether that time is reserved for work, family or life planning)

 

- Leave time for yourself on your calendar, not a full schedule

- You can't have a calendar without a future: set long-term plans and important deadlines "in advance" (pay in advance)

- You can't have a calendar with only deadlines: break down the steps of your plan and list the time it will take to complete them

- Too much progress can be out of focus: break up large progress of more than a week into sub-progresses of a week's duration

- Intersperse the day's core tasks: Use a full-day itinerary to write the most important progress for the day

- Have a long-term plan before you can master a short-term plan: Know if you should take on a temporary task or not

- For individual tasks, schedule the time it takes to complete them

- What is the most appropriate color arrangement for Google Calendar? Long-term plans, ad hoc tasks, key priorities

- Alarm clock reminders are not necessary

- Don't schedule in "forced time"

- Look back at old schedules: know how much time you really need to spend on a project

 

How to rest

Resting is actually about recovering "physical power" and "mental power", and when RPG characters need to replenish their physical power (HP) and mental power (MP), they need to drink different "resting potions", and drinking only physical potions (Sleeping) is useless.

"It is said that James Moffat, the translator of the New Testament, prepared three desks for his work: the first with his Bible translation, the second with the original essay he was writing, and the third with the detective novel he was writing. The way Moffat works is that when he gets tired of translating, he switches to the second desk to write a thesis, and when he gets tired, he switches to the third desk to write a novel.

We need to rest physically. But resting mentally means to maintain our enthusiasm and replenish our stimulation. So, doing exercise can be a kind of "Mental Resting".

 

How to Pick Priorities according to GTD

Step 1: Think about the Context. For example, if you need to work on a certain task on your computer, and you don't have a computer at the moment, then everything you need to do on your computer at that moment will not be a priority for you because you can't do it.

Step 2: Think about the time. It means that what needs to be done in an hour cannot be done in a ten-minute slot, so when there is a ten-minute slot, things that are beyond the time budget will not be important at that moment.

Step 3: Think about the energy. The idea is to think about your energy and attention in each period, to do what is most suitable for the productivity of this period, those things that you can not focus on when you are tired, will not be a priority at that moment.

Step 4: Think about the importance.

The GTD method says that after eliminating the things you can't do at all from the first three steps, you really need to consider the priority of the remaining things, and how to find the "first priority" at this point? He suggested using the "two more steps" approach, that is, think about the next two steps after doing this action can lead to the results, or the next two steps of risk. If it will lead to greater results or greater risks, then it is relatively more important.

 

Your Following Task after reading this post

1. Record Time for 1 week to build up time sensitivity

2. Record Sacred Time and Quality Time in your calendar

3. Set up 1-3-5 To-do list

4. Progressively update your calendar for future